Wanted: Innovators, Visionaries,
Front-Runners and Team Players

JOB PURPOSE
Organizes, analyzes and verifies invoice/affidavits. Analyzes, investigates and corrects discrepancies. Reconciles pre-payments with final invoices. Posts refunds to ledgers and other records.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Organizes, verifies and inputs invoices/affidavits
• Produces weekly and monthly payments for media
• Reconciles prepayments to final invoices
• Investigates discrepancies
• Interacts and follows up with buyers concerning discrepancies and other matters
• Contacts networks regarding invoices
• Responds to network inquiries
• Requests and processes refund checks
• Files and archives documents
• Follows all company health and safety procedures
• Performs other related duties as required or assigned
• Processes office AP with co-worker, alternating on a weekly basis

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) required

EXPERIENCE
1 – 3 years related experience required

JOB PURPOSE
On a day-to-day basis, the Account Coordinator assists and supports the operations of the Account Management Team, specifically, the Account Director/Account Executive.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Supports all aspects of day-to-day account management
• Maintains necessary performance tracking and media databases
• Learns and is able to maintain MAP software data upload & maintenance process
• Fosters a positive relationship with key team members at all levels of the client organization
• Works cross functionally with other areas of agency
• Stays abreast of industry trends, business opportunities and best practices.
• Maintains positive relationships with third party client relationships as may be required (e.g. – creative relationships, etc.)
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

CONTACTS
• Media Buyers
• Media Operations
• Marketing Analysts
• Research Analysts
• Traffic Manager

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) preferred; but not required

EXPERIENCE
Some marketing or media agency experience required

JOB PURPOSE
The Account Manager will be responsible for supporting the overall management of his/her account(s) or line of business. The Account Manager represents the Agency’s management on a day-to-day basis at the Client level. The Account Manager plays a key role in developing subordinates.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Leads and supports efforts to engage with clients to identify key strategic goals and formulate innovative, actionable media plans that meet or exceed goals and drive client business
• Builds strong relationships with clients and manage day to day relationships
• Fosters a strong strategic relationship with key team members at all levels of the client organization
• Provides support in day-to-day communications with the client, handling requests including plan revisions, budget changes, media POVs, marketplace updates
• Owns all internal aspects of day-to-day account management
• Develops client knowledge to begin architecting strategic plans and tests for the account
• Partners with all cross-functional teams to assess performance, recommend optimizations and develop media plans to best maximize ROI
• Stays abreast of industry trends, business opportunities and best practices
• Provides insight and ideas for agency development to Senior Management
• Supports third party client relationships as may be required (e.g. – creative relationships, etc.)
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

SUPERVISORY RESPONSIBILITIES
• Account Coordinators, Account Executives
• Can recommend hiring, terminating, corrective actions and performance reviews for account executive level employees
• May execute performance reviews for account coordinator/account executive level employees

CONTACTS
• Media Buyer – needs to communicate goals/objectives of client campaign and ensure that these are being attained, review of work being sent to client
• Research Analysts – needs to communicate goals/objectives of client campaign and ensure that these are being attained, review of work being sent to client
• Traffic Manager – manage costs and ensure proper creative is running

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) or equivalent

EXPERIENCE
5-7 years related experience required

JOB PURPOSE
Working closely with the analytics and account teams, the Business Intelligence Analyst will be responsible for maintaining and optimizing data visualization and ingestion for the organization. This individual will be expected to deliver unique business insights by packaging data in ways that will assist clients in understanding complex analyses and data trends. The Business Intelligence Analyst will also spearhead the data democratization movement for the agency identifying insights for specific audiences that will enable all levels of employees to leverage data for decision-making.

A successful candidate will work collaboratively across departments to understand the business needs for data visualization and proactively make recommendations as to the best way to present data in an easily digestible format. The role will require a strong knowledge of Business Intelligence (BI) tools, but also must be able to see connections and make meaning out of the data available. He/she will be solution oriented, self-start, work effectively independently and as part of a larger team, and be a strong communicator.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Maintains and advances the capabilities of existing dashboards ensuring functionality and customization where necessary
• Spearheads data visualization projects focusing on analytics and media reporting
• Extracts data from databases and manages all necessary transformation processes for data presentation, including data joins across multiple sources
• Proactively seeks opportunities to improve data quality and operational efficiency
• Collaborates with the database administrator to create daily reports through SQL to track the efficiency and accuracy of automated systems
• Provides thought leadership on BI tools and stays abreast on developing trends for data and analytics visualization
• Translates complex data and analysis into easily understood metrics
• Develops visualizations and alerts that will identify emerging performance trends and issues
• Analyzes, develops, and creates reports
• Follows all company health and safety procedures
• Perform other related duties as required or assigned

CONTACTS
The BI Analyst will participate in internal team meetings to understand business needs, present work, cross-train, and communicate progress. The BI Analyst may also communicate directly with clients to address key questions and deliver important insights.

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) required, Information Systems, Data Science, or Business Intelligence degree preferred. Advanced degree a plus.

EXPERIENCE
3-5 years related experience required

JOB PURPOSE
The Database Administrator (DBA) will work closely with software developers and the Software Development Operations Manager to provide reliable backend database support and manage data storage infrastructure. The DBA will be responsible for providing technical support for the database environment including overseeing the development and organization of the databases, assessment and implementation of new technologies, and providing Information Technology with a long-term perspective on the relationship of database technology to the business opportunities facing the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for overall database architecture for entire company
• Design of database structure, tables, relationships, etc. to be as efficient as possible adhering to industry standards
• Able to communicate infrastructure and hardware needs to IT team to support database needs
• Performs daily, weekly monthly, etc. database maintenance tasks
• Maintains databases and database infrastructure
• Be able to monitor databases and database infrastructure and proactively fix problems.
• Be subject matter expert in SQL environments
• Be knowledgeable at Windows Server environment; knowledge in cloud database environments (AWS RDS, Google Cloud SQL, etc.) a plus.
• Collaborates with infrastructure team, analytics team and external vendors to accomplish goals.
• Supports our existing data storage systems while improving them in accordance with business demands
• Evaluates, recommends, and implements technical solutions to meet business needs
• Assesses and resolves technical issues in development and production environments
• Develops processes and procedures for database governance
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

CONTACTS
The Database administrator will participate in internal meetings to align and collaborate with developers, communicate vision and objectives, provide progress reports, explain recommendations, and troubleshoot issues.

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) required. Advanced degree (M.S. or Ph.D) a plus.

EXPERIENCE
Minimum 5 years IT operation with exceptional understanding of database structures, theories, principles, and practices. 3-5 years Microsoft SQL Server experience

Must possess a combination of technical and business skills which requires an understanding of business needs, processes, and functions. He/She is also required to possess a solid knowledge of IT infrastructure, architecture, applications development and support, networks, and computer operations.

JOB PURPOSE
The Digital Media Assistant is an integral part of the digital media team assisting in all aspects of digital media campaign planning, reporting, optimization and creative trafficking.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Set up and traffic digital creative as instructed by digital media buyers
• Test and Q/A all creative trafficked within DCM (Double Click Campaign Manager) Pull and format weekly campaign performance reports to support internal analysis and weekly client reporting
• Assist the Media Planners and Media Buyers as needed
• Follow all company health and safety procedures
• Perform other related duties as required or assigned
• Effectively manage timelines to meet traffic deadlines

CONTACTS
Internal Online Media Team, Traffic Manager and Salesperson at the advertising website, Production Manager at the Creative Agency and Online Marketer at the Client

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.)

EXPERIENCE
Less than 1 year related experience required

JOB PURPOSE
The position will strive to maintain an employee oriented and highly productive environment. To assist with or direct the administration of all programs and processes including, but not limited to: compensation, benefits, occupational health and safety, training, recruitment, new hires, terminations and employee relations. Acts as liaison between employees and management to promote a motivated and balanced work culture. To assist with or to create or revise employee related policies and procedures to meet organizational needs and goals. This position is also responsible for ensuring company compliance with all state and federal employment related laws.

DUTIES AND RESPONSIBILITIES
This position will assist with or provide direction in areas to include:

• Assess existing standard operating procedures, systems and tools, identify opportunities for improvement, implement improvements and report results
• Conduct a continuing study of all HR policies, programs, and practices to keep management informed of new developments
• Develop and administer programs, procedures, and guidelines to help align employees’ and Company objectives

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree in Human Resources or related field preferred (B.A. or B.S.) required.

EXPERIENCE
• PHR/SPHR or SHRM-CP/SHRM-SCP certification required
• 10+ years of HR experience with demonstrated competence in several HR functional areas such as compensation, organizational planning, staffing, training and development, etc.
• Must have a strong knowledge in Employee Relations
• Proven experience successfully leading and directing a team of HR professionals
• Must have the ability to contribute at both a strategic and operational level
• Strong project management skills

JOB PURPOSE
The Media Assistant position concentrates on entering spot times and ensures pre and post logs are correct and sees to any needed corrections for various clients. The position maintains constant and effective communication with the Assistant Media Negotiators, Negotiators, and all members of the Media Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Requests pre and post logs from cable, broadcast, and local networks
• Sends spot times from networks to Simix for processing
• Trouble shoots and resolves any Simix problems that arise on a timely basis
• Notifies the negotiator of any issues that arise daily with the account
• Accurately tracks and resolves discrepancies and make goods along with Assistant Media Negotiator and Media Negotiator
• Addresses any traffic rotation issues directly with the networks
• Accurately submits finalized pre and post logs to negotiator for final approval
• Submits approved pre and post log to account service team by due date and communicates any important information to the team
• Monitors media dollars and impressions weekly and alerts the team of any discrepancies
• Insures a fair and equitable distribution of spots according to daypart, day of week, and program.
• Communicates with networks and stations on a regular basis
• Assists with general data entry and additional projects within the media department
• Acts as back-up receptionist when needed and in the absence of the receptionist. General receptionist duties include: answering phones, greeting visitors and other reception-related tasks.
• Follows all company health and safety procedures
• Perform other related duties as required or assigned

CONTACTS
All Departments

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) preferred; but not required

EXPERIENCE
No related experience required

JOB PURPOSE
The position of Media Negotiator is responsible for negotiating, planning, buying and maintaining media buys in close liaison with their supervisor. This position is continuously developing and creating media strategies based on client objectives. Media Negotiators require attention to detail, organization, and the ability to work collaboratively in a team environment. Media Negotiators must have the ability to manage multiple projects, communicate effectively, be deadline-driven and have strong negotiation skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Plans, negotiates, buys and maintains media schedules for small to mid-sized initiatives for all things audio/local/print/OOO in conjunction with Media Supervisor
• Shadows senior team members on negotiations
• Oversee discrepancy resolutions and ensures timely and fair compensation for all assigned accounts
• Maintains and completes makegoods and ADUs for all assigned accounts
• Manages and completes post analysis for all assigned accounts
• Secures and manages added value for clients
• Evaluates new media opportunities and develops POV on key opportunities
• Provides accurate network information for proposal templates and guides Assistant Media Negotiators on completion of data entry
• Supports Assistant Media Negotiator(s) with log duties when necessary
• Works with the account services department to continuously, develop, monitor and adjust media schedules based on performance feedback from the client(s) and the analytics department
• Along with client objectives, utilizes media research tools and resources to aid in campaign development and optimization when making recommendations for media buys
• Develops and maintains media partner relationships
• Trains and mentors Assistant Media Negotiator in conjunction with Media Supervisor
• Tracks the market for trends, opportunities, etc. and uses this information to make recommendations on what is best for the client
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

SUPERVISORY RESPONSIBILITIES
Not applicable

CONTACTS
All departments

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) required.

EXPERIENCE
1 – 3 years related experience required

Experience in Network Radio, Streaming Audio, and Podcast DR radio & TV buying experience a plus

JOB PURPOSE
The Media Planner is the strategic communication hub between Account Services and Media Negotiators, working with both to build strategies that deliver on client objectives within evolving media landscape. The Media Planner will be responsible for developing thoughtful strategy through research interpretation and creative story telling. Must be a resourceful, solution-oriented multi-tasker and be able to not only leverage research tools, but also apply a critical thinking lens to the data. The planning team as a whole is charged with creating a consistency across accounts, so attention to detail is key.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• The Media Planner will have a hands on role in development of the Upfront strategy and Quarterly maintenance including developing target insights, pulling and analyzing research, performance analysis, scatter, and incremental recommendations
• Work with Account Services team to understand client objectives, target, business goals, parameters, brand priorities
• Pull research utilizing OM research tools including: Nielsen NPower, MRI, Nielsen Media Impact, Comscore, and SQAD/NetCost
• Analyze data to develop advanced targets and identify their media consumption behaviors, identify priority media channels/ partners including TV networks/ programs
• Learn and apply media planning fundamentals (math, terminology, etc.) to strategy
• Develop PowerPoint slides to creatively tell media strategy story
• Use knowledge of Excel to build cost out tools
• Work with Media Negotiators to understand marketplace trends including planning rates, inventory constraints, new programs/initiatives, etc., and develop top level cost outs
• Develop Reach and Frequency scenarios through Nielsen Media Impact to determine optimal media mix scenarios that blend performance audience profiles to drive optimal reach
• Apply research and data insights to inform the story telling of the media strategy – develop and sometimes present PowerPoint slides, as necessary
• Maintain key events calendar and identify potential programming alignment
• Be proactive in suggesting opportunistic prospects to bring forward to the clients, working with Strategy & Innovations team to consider Emerging Media, Advanced TV, and Integrations/Branded content opportunities
• Evaluate delivery and performance of previous quarters and shifts in parameters (budgets, KPIs, etc.) to revise strategy as needed
• Manage process timelines with Account Services and Media Buying teams
• Attend and participate in Internal Meetings / Briefs, as necessary (including weekly status meetings)
• Perform other related duties as required or assigned
• Follows all company health and safety procedures
• Perform other related duties as required or assigned

CONTACTS
Account Services, Research, Media Buyers

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.)

EXPERIENCE
1-3 years related experience required

JOB PURPOSE
The Receptionist position for Ocean Media is focused primarily on answering phones and greeting guests in the front lobby. With a multi-line system; the phones are imperative to the overall functionality of the company. The position is also responsible for organizing and managing the inventory of various supplies, coordinating daily catering, and assisting the human resources team with various clerical tasks and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Answers and transfers all incoming calls
• Greets, announces and verifies all guests to Ocean Media
• Performs reception duties in an efficient, professional and courteous manner
• Maintains regular consistent and professional attendance, punctuality, and personal appearance
• Manages, organizes, and updates relevant employee data and contact lists for current and separated employees
• Coordinates companywide daily catering under general supervision
• Orders and maintains various supplies for Huntington Beach and New York office
• Maintains medicine cabinet supplies and related inventory and equipment (I.e. .AED and First Aid Supplies)
• Picks up, sorts and distributes mail and deliveries on a daily basis
• Files data and performs other routine clerical and administrative tasks as assigned by other departments; as needed
• Trains all back-up receptionists on front desk procedures and practices
• Successfully operates a variety of standard office machines, including a personal computer and a variety of computer applications, phone, fax, shredding and photocopy machines
• Organizes and maintains general office areas including the mailroom, kitchen, and storage areas
• Communicates and liaises verbally and in writing between visitors and staff
• May participate in a company committees
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

SUPERVISORY RESPONSIBILITIES
Not applicable

CONTACTS
All Departments

EDUCATION AND EXPERIENCE

EDUCATION
High school diploma or general education degree (GED) required.

EXPERIENCE
6 months – 1 years’ worth of related experience required

JOB DESCRIPTION
The Senior .NET Developer will assist the team in developing and supporting important applications including responsibility for participation in an underway project which requires migration of a VBA application into ASP.NET Web Application. Additionally, the Senior .NET Developer will be learning the new ASP.NET application to build knowledge, develop new features and enhancements, and perform support & maintenance in the future for this application and other proprietary web applications. The Senior .NET Developer will work integrally with a project manager to execute on the existing design framework.

RESPONSIBILITIES
• Developing software solutions by studying information and existing VBA code
• Confer with relevant team members where necessary
• Study systems flow, data usage, and work processes
• Deliver functional work product that has been thoroughly tested
• Accurately estimate time required to complete projects and tasks
• Meet mutually agreed upon deadlines for completion of modules throughout the program development
• Communicate effectively with managers on progress and any complications that may arise
• Research new software development practices and use advanced technologies in creating better tools for the company.
• Ability to develop accurate estimates on work packages and ensures the accuracy of estimates
• Works well independently; capable of self-motivating and managing
• Ability to develop accurate estimates on work packages and ensures the accuracy of estimates
• Follows all company health and safety procedures
• Performs other related duties as required or assigned

CONTACTS
The Software Developer will work closely with the Development Manager, Project Manager, team members of the development team, Database Administrator, and also interface with the Senior Vice President, Client Analytics.

EDUCATION AND EXPERIENCE

EDUCATION
Bachelor’s degree (B.A. or B.S.) required.

EXPERIENCE
5-7 years related experience required.